Terms and Conditions

Terms and Conditions

Welcome to [Company Name]! By accessing or using our car rental services, you agree to be bound by the following terms and conditions. Please read these terms carefully before renting a vehicle from us.

1. Agreement Overview

These Terms and Conditions (“Agreement”) constitute a binding agreement between you and [Company Name] (“we,” “us,” “our”) regarding your use of our car rental services. By completing your reservation or picking up your rental vehicle, you agree to comply with all terms and conditions set forth in this Agreement.

2. Eligibility and Driver Requirements

To rent a vehicle from us, you must:

• Be at least [minimum age] years old (varies by location).

• Hold a valid, non-expired driver’s license issued in your country of residence.

• Have a credit card in your name (or another acceptable form of payment).

• In the case of international drivers, present a valid International Driving Permit (IDP) along with your home country driver’s license.

Additional driver(s) must be pre-approved and listed on the rental agreement. Drivers under the age of [age] or those with certain restrictions on their license may be subject to additional fees.

3. Rental Period

The rental period begins on the date and time specified in your reservation and ends when the vehicle is returned to us. Any extension of the rental period must be authorized in advance and may incur additional charges. If the vehicle is returned late, late fees will apply.

4. Rental Charges and Payment

Rental charges are based on the vehicle type, rental duration, and any optional extras (such as GPS, child seats, or additional drivers). All charges will be clearly outlined before you confirm your booking.

• Deposit: A refundable security deposit is required at the time of rental. The deposit amount will vary based on the vehicle type and location.

• Payment: Full payment for the rental must be made upon vehicle pickup unless otherwise agreed. We accept [list of accepted payment methods, e.g., credit cards, debit cards, etc.].

5. Vehicle Use

The rental vehicle is provided for personal use only and may not be used for the following purposes:

• Commercial use, including transporting goods for hire

• Off-road driving or participation in any race, contest, or similar activity

• Towing or pushing any other vehicle or object

• Any illegal activity, including driving under the influence of alcohol or drugs

You are responsible for the vehicle during the rental period and must take reasonable precautions to prevent theft, damage, or misuse.

6. Insurance and Liability

• Included Coverage: Basic liability insurance is included with your rental at no additional cost. This covers third-party damages in case of an accident, subject to certain limits.

• Optional Insurance: You may purchase additional coverage, such as Collision Damage Waiver (CDW), Theft Protection, or Personal Accident Insurance, to reduce or eliminate your financial liability in case of damage or theft.

• Deductible: In the event of damage, theft, or an accident, you may be required to pay a deductible, which varies by vehicle type and coverage selection.

You are responsible for all damages or loss that occur to the vehicle outside of the coverage scope, including:

• Damage from neglect, misuse, or improper maintenance.

• Damage to tires or wheels.

• Driving under the influence of drugs or alcohol.

7. Fuel Policy

The vehicle will be provided with a full tank of fuel, and you are required to return it with a full tank. If the vehicle is returned with less fuel, we will charge you for the missing fuel, along with an additional refueling service fee.

8. Vehicle Condition and Inspection

You agree to inspect the vehicle at the time of pickup and report any existing damage or issues to us immediately. Failure to report damage may result in you being held responsible for repairs.
Upon return, the vehicle must be in the same condition as when it was rented, except for normal wear and tear. If the vehicle is returned dirty or with excessive damage, cleaning or repair fees may apply.

9. Cancellations and Modifications

You may cancel or modify your reservation in accordance with our cancellation policy. Cancellations made [number of hours/days] prior to pickup are eligible for a full refund. Cancellations made after this period may incur a [cancellation fee].
If you wish to modify the rental period or change vehicle types, please contact us at least [time frame] in advance.

10. Prohibited Activities

The following activities are strictly prohibited during your rental:

• Smoking inside the vehicle.

• Subletting or transferring the rental vehicle to a third party.

• Driving the vehicle outside of the authorized geographic area without prior written consent.

• Using the vehicle for any illegal activities or transporting hazardous materials.

11. Roadside Assistance

Roadside assistance is available 24/7 for emergencies such as breakdowns, flat tires, or accidents. Please contact our customer service team for immediate assistance.
Note: Certain issues, such as running out of fuel or lockouts, may incur additional charges.

12. Indemnity and Liability

You agree to indemnify and hold [Company Name] harmless from any claims, losses, or damages arising out of your use of the rental vehicle, including but not limited to claims for personal injury, property damage, or any other liability.
In no event shall [Company Name] be held liable for indirect, incidental, or consequential damages.

13. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of [jurisdiction]. Any disputes arising out of this Agreement shall be resolved through [mediation/arbitration] in [jurisdiction]. If mediation or arbitration is unsuccessful, the dispute may be taken to court under the applicable jurisdiction’s laws.

14. Privacy and Data Protection

We are committed to protecting your privacy. By completing your rental, you consent to the collection and processing of your personal data in accordance with our Privacy Policy. Your information will be used to process your booking, provide customer support, and for other purposes as detailed in the Privacy Policy.

15. Contact Information

For any questions or concerns, please contact us at:

• Phone: [Phone Number]

• Email: [Email Address]

• Address: [Company Address]

By renting a vehicle from [Company Name], you acknowledge that you have read, understood, and agree to these Terms and Conditions